Database Upgrade Update - Boy Scouts Of America
Database upgrade updateLearn more.

Database Upgrade Project (Alumni Directory 2.0)​

This site will be regularly updated.

Click here for database upgrade overview.

5/1/2019 UPDATE

Phase 4: Email – in progress (estimated completion date 5/31/2019)

New target date 5/31/2019

3/22/2019 UPDATE

A NOTE ON YOUR ALUMNI USERNAME AND PASSWORD

Sphere usernames and passwords cannot be migrated over to the Alumni Directory 2.0. 

Users will be directed to use their My.Scouting username and password to purchase memberships and access the Alumni Directory 2.0.

You should already have a My.Scouting username and password if you are:

  • a current or recent BSA volunteer
  • recently completed Youth Protection
  • access Scoutbook

If you are not, you will be directed to create a new username and password. This username and password can be used to purchase membership, renew, or try to access the Alumni Directory 2.0. These credentials can also be used to access other Scouting sites. 

This system will help Scouting reduce duplicate constituents in the database and have your activity relate directly to your Scouting record.

OVERVIEW

The Boy Scouts of America (“BSA”) was recently notified that Blackbaud has decided to end their support for the Blackbaud Sphere (“Sphere”) platform. The National Eagle Scout Association and Scouting Alumni & Friends has relied on this platform to conduct operations for its approximate 3 million users as follows:
  • Website hosting
  • E-commerce
  • Online Membership purchase and fulfillment
  • Constituent updates
  • Email communication
  • Eagle and alumni list generation for local councils
Since notification, the BSA has been working on a replacement for Sphere.  We are pleased to report that the replacement is being developed and will enable the BSA to add additional functionality and services to its alumni program. Unfortunately, in order to migrate 3 million users and obtain full integration into existing BSA systems, some functionality will be limited during certain periods of time. We appreciate your patience as we conduct this database upgrade.

Phase 1: Website Content Migration – complete

Project: Move both nesa.org and scoutingalumni.org to new host and upgrade content to current BSA standards.

Phase 2: Replace Sphere E-commerce – complete

Project: Enable Eagle Scouts and alumni to order replacement credentials and publications such as Eagles’ Call. Replace donation pages for NESA Legacy Fund and Scouting Alumni & Friends Legacy Fund. 

Phase 3: Constituent Migration – complete

Project: Migrate alumni constituent records into BSA Akela system. During this time, functionality will be intermittent or disabled for the following: For Alumni
  • Online Membership purchasing – Memberships may be purchased through the mail only and constituents may experience slower processing time. If you are an Eagle Scout, who needs a certificate for a court of honor please refer to the following page
  • Alumni search
  • Profile update
For Councils
  • Eagle Scout and alumni lists

Phase 4: Email – in progress (estimated completion date 4/30/2019)

Project: Migrate alumni constituent records into BSA Akela system. During this time, functionality will be intermittent or disabled for the following: For Alumni
  • Online Membership purchasing – Memberships may be purchased through the mail only and constituents may experience slower processing time. If you are an Eagle Scout, who needs a certificate for a court of honor please refer to the following page
  • Alumni search
  • Profile update
For Councils
  • Eagle Scout and alumni lists

Phase 5: Online Membership Purchase & Fulfillment – complete

Project: Replace online membership purchasing process. During this time, functionality will be intermittent or disabled for the following: For Alumni
  • Alumni search
  • Profile update
For Councils
  • Eagle Scout and alumni lists – Self serve will not be available. However, councils may reach out to NESA@Scouting.org or BSAalumni@Scouting.org and lists will be generated and provided.

Phase 6: Alumni Access – (to be determined)

Project: Enable alumni to update personal profile and search for other alumni. During this time, functionality will not be available for the following: For Alumni
  • Ranks, awards, and council affiliations – Further integration with Scoutbook will be required in order to show this information on alumni profiles. When fully integrated, this section will be more robust than Directory 1.0.
For Councils
  • Eagle Scout and alumni lists – Self serve will not be available. However, councils may reach out to NESA@Scouting.org or BSAalumni@Scouting.org and lists will be generated and provided.

Phase 7: Administrator Access (to be determined)

Project: Create administrator access base on BSA roles, role types, and council affiliations. Enable councils to run self-serve lists of constituents.

Future Projects

  • Incorporate all council affiliations
  • Add awards and ranks to alumni dashboard and integrate with Scoutbook
  • Add INmail feature for greater networking between alumni